Team leaders and managers in 2022 are more worried about the productivity of their team members than anything else. Especially those who are operating remotely and are looking for the right combination of workflow tools for their teams. The last couple of years has completely changed how we work since the pandemic began. Also, nowadays thousands of workflow apps are available in the market which can overwhelm you in choosing the right combination of tools for your team.
So, we have curated a list of the 5 best workflow apps that will help you streamline workflows and maximize your team’s productivity. Whether you are managing a design, product development, software development, marketing, or sales team, you can utilize these tools to organize your projects and teams effectively. Let’s take a look at our 5 best picks for workflow apps:
1. SmartTask for Task & Project Management
SmartTask is an all-in-one free task management software that helps streamline your processes & workflows with ease. It offers task & project management capabilities with advanced team collaboration features. It also has time tracking, CRM, analytics, and reporting functionalities. SmartTask is famous for its clean user interface, allowing you to manage teams of all sizes. Its ability to manage tasks with different views makes it much more accessible. It eliminates the need for video meeting tools such as Zoom, as you can trigger video meetings directly from tasks.
SmartTask integrates with Zapier, Integromat, and 1000+ other applications to automate your workflows. It also offers ready-to-use templates for marketing, operations, accounts, engineering, and HR teams.
Manage tasks with the Board, List, Calendar & Timeline Views
Handle multiple projects at once with the Portfolio View
Manage the team’s work pressure with the Workload View
Integrates with Zapier, Integromat, Pabbly Connect, and 1000+ other applications
SmartTask offers a free forever version for unlimited users, tasks, projects, and contacts. Its paid plan starts at $5 per user/month when you pay for the yearly plan.
2. Zapier for Automation
Zapier has brought a significant change in the way we work across web applications. It helps you streamline your workflows by connecting over 4000+ web applications. With Zapier, the possibilities are endless, and things you can automate and do with it are only limited by your thinking. It helps you automate your daily repetitive tasks, team updates, social posts, led gen activities, sales outreach, data entry, business ops, etc.
You can create multi-step automated workflows where not one but up to 100 steps can be added, to be precise. Also, you can add if/then logic to your workflows so automation can work exactly the way you want. As I said earlier, Zapier works with more than 4000+ applications. You can find the tools you already use to connect with Zapier and automate your workflows.
Connect 4000+ Apps to Automate Workflows
Filters & Formatters
Connections via Webhooks
Custom Logic Paths
Zapier offers a free version with limited features. Its paid plan starts at $19.99 per month when billed annually.
3. Notion for Note Taking & Knowledge Management
If you want to manage projects, share docs, create notes, and collaborate with your team members in real-time from one platform, that’s when Notion comes into the picture. Everything in the Notion is in the form of pages and blocks. Blocks are pieces of content you can add to a page, like a paragraph, a to-do item, an image, a code block, etc. Notion offers more than 40+ block content types. You can create wikis, docs, and notes with these blocks.
The notion can be used for project management as well. You can view databases in the table, list, calendar, kanban board, gallery, and timeline views. It also allows you to collaborate with others in real time, share links, transfer files, upload files to pages, and invite guest users on individual pages. Notion helps you combine your docs, wikis, and projects in one place, which helps you organize your work and maximizes productivity.
Wikis, Docs & Notes
Table, List, Kanban Board, Calendar, Gallery & Timeline Views
Databases with Rich Property Types
40+ Block Content Types
Notion offers a free version for personal use while for teams, its paid plan starts at $8 per user/month when billed annually.
4. Weje for Team Collaboration
Weje is an all-in-one interactive whiteboard platform built for organizing workflows. It helps you gather all your ideas, notes, documents, and materials in one place to see the whole picture. You can sort these ideas on the whiteboard, find connections, and organize them the way you want. You can also share boards with your team members. Weje offers a browser extension that allows you to save data from any web page. You can save text, images, links, YouTube videos, Google documents, and even Figma layouts on your whiteboards.
Online Sticky Notes
Mind Map Maker
Weje offers a free forever version with limited features, while its business plan starts at $7 per user/month when you pay for the yearly plan.
5. Slack for Communication
Who doesn’t know Slack? Every organization, from large enterprises to small businesses and in-office/hybrid to fully remote teams, uses Slack for work communication. The use of Slack exploded, especially after the pandemic, when many companies suddenly shifted to work remotely.
Nobody wants to use local messaging apps like WhatsApp for work communication, and that’s where Slack enters. It allows you to communicate with your team members via instant messaging. You can create a separate workspace for your organization or projects. Within this workspace, you can create different channels for various departments for communication. Slack allows you to create huddles & clips, build workflows, and share files. You can also connect Slack with over 2200 web applications and streamline workflows.
Create Channels for Conversations
Huddles & Clips
Apps & Integrations
Slack offers a free plan with limited features, while its paid plan starts at $6.67 per user/month when billed annually.
Unito’s automated two-way integrations are designed to help teams using multiple apps or tools collaborate between them quickly and easily. So GitHub users can work alongside Trello users, teams in Asana with teams in Zendesk, etc. Work items (tasks, tickets, spreadsheet rows, etc.) are synced through workflows and kept updated until archived, completed, or otherwise deleted. Bidirectional integrations that are easy to set up without tech support are rare. You’ll need to learn the basics, but that can be done by anyone in your org, not necessarily the IT team.
Set up a two-way integration in minutes, if not hours
Customize each workflow with in-depth options for rules and field mappings
Support for 50+ leading apps or tools, including tasks, tickets, issues, spreadsheet rows, contacts, and more
Stream attachments securely
Sync your own custom fields, as well as comments and subtasks.
Historical syncing for older work items (optional)
Enterprise-level security with SOC 2 Type 2 certification
Unito offers a 14-day free trial with paid plans based on usage rather than seats. Plans range from $10 per month for 100 items in sync to $769 per month for 10,000 items in sync.
Which Workflow Apps Should You Choose?
So, that was our list of best workflow apps. If you are looking for a core task & project management platform with advanced communication features, then SmartTask is the tool for you. You can also connect SmartTask with your other web applications with the help of Zapier and automate your workflows. If you are looking for a better document-sharing, note-taking & collaboration platform with limited project management functionalities, then Weje or Notion are the best tools.
Finally, Slack is irreplaceable for work communication. It also complements the other tools. Hope you find this post helpful in choosing the right workflow tools for your team.